Program Manager

About this position

DATE: July 31st, 2024
LOCATION:   Toronto, ON
COMPENSATION: $68,605 - $79,632 Annually prorated
CONTRACT DURATION: 1 Year
 

To help fulfill its mission, LOFT is hiring a Program Manager.

Program Description Summary

416 has been providing services in the community since the early 1980’s and became a part of LOFT in 2017. The 416 provides comprehensive health and social services to individuals who are female identified, living with mental health, physical health and substance use challenges, who have and/ or are experiencing homelessness in the City of Toronto.

The 416 program consists of three program:

Mental Health and Addictions Community Case Management
Provides Case Management to female identified adults, 16 or older, who experience mental health challenges and/or substance use issues in the East end of Toronto, who experience homelessness or are marginally housed, supporting health care and system navigation, and ensuring inclusiveness of LGBTQ+ and BIPOC communities, with the goal of community integration and personal empowerment.

Daily Drop In Program
Open 5 days a week through the year (Monday to Friday from 8:30 am to 4:30 pm), the Drop‐In program focuses on provisions and promotion of opportunities for female identified individuals to develop inter‐personal, social and life skills, in order to interact fully in their communities.

Health and Wellness Clinics
Offering a variety of services related to the health and wellness of female identified individuals living with mental health and/or substance use challenges. From a multi‐disciplinary approach, our program aims to provide collaborative and comprehensive health services through the following services: Primary Care, Psychiatry, Regional Mobile Nursing Clinic, Chinese Medicine and Chiropody, Smoking Cessation and other medical and harm reduction supports.

Job Summary

The Program Manager oversees the administration, management, operations, coordination, and delivery of all consumer services for a LOFT Community Service Program, and its multiple locations, in accordance with the established philosophy and policies of LOFT and government regulatory agencies.  The Program Manager is responsible for the overall direction, coordination, and supervision of staff, including training and development programs. The Program Manager establishes and maintains effective client and community relations, combined with a strong advocacy role to meet the varied needs of the program in liaison with LOFT Community Services.

What You Will Do:

Program Management and Operation

• Plans, develops and implements the Program’s content, scope, priorities and deliverables, ensures the incorporation of agency ideals, policies, procedures, and funder expectations.
• Establishes Program operational parameters, staffing models, fiscal and service quality policies, procedures and standards in conjunction with their director.
• Ensure DEI practices are embedded in clinical practices, policy and interventions.
• Prepares annual service plans with input from a variety of sources.
• Develops program manuals and client documentation practices for the Program conjunction with their director.
• Monitors and evaluates program performance and service delivery models, conducts planning and evaluation initiatives in conjunction with their Director.
• Develops and implements projects within the program’s mandate in response to client needs.
• Develops and maintains a positive social environment within the Program that is consistent with the overall objectives, policies and criteria for clients as established by LOFT.
• Responsible for the overall direction, coordination, and supervision, training, development, and performance management of all Program staff, ensuring that an anti- racism, anti-oppression lens is applied.
• Supervises Program staff and provides team leadership to establish a healthy supportive working environment consistent with LOFT’s operating principles.
• Participates in regular on-call coverage with other LOFT Community Services management to ensure leadership coverage across all Programs and services.
• Responsible for the selection and hiring of all Program staff, ensuring that processes are in alignment with equity and anti-racism principles.
• Monitors and ensures Program compliance with licensing, funder requirements, employment legislation, safety codes and organizational operating principles.
• Oversees and monitors Occupational Health and Safety and ensures that standards are being met.
• Oversees infection control, and food service practices in conjunction with local public health.
• Investigates and reports on a variety of incidents or serious occurrences.
• Determines the impact of changes within immediate community on the Program and its operations and responds proactively to these changes.

Client Care

• Oversees the administration, management, operations, coordination, and delivery of all client services at the Program.
• Oversees the planning and creation of all client care plans at the Program.
• Advocates on behalf of the client group within the community.
• Serve as an advocate and facilitator for clients pertaining to the services and supports they require.
• Maintains regular contact with residents and responds to client concerns, input and feedback.
• Promotes client participation and partnership in the operation of the Program.
• Remains up to date on mental health initiatives, environmental factors, socio-economic conditions, available social services, and other issues faced by LOFT’s clients.

Financial Responsibility

• Oversees the administration, management, and coordination of all Program Financial Resources.
• Determines spending priorities and oversees expenditures according to approved Program budgetary allocations.
• Maintains Program occupancy rates based on funding requirements.
• Establishes and implements Program fiscal control practices.
• Assists LOFT’s Finance department in formulation of the Program’s budget and the annual budget submission to funders.
• Identifies or cultivates new sources of funding, liaises with funders, assists with preparation of funding proposals.
• Reviews monthly petty cash, staff expense claims, timesheets, and other payroll information in a timely fashion.
• Ensures the proper collection, recording and submission of resident housing charges.

Information Responsibility

• Oversees the administration, management, and operations of all Information Resources at the Program.
• Overall responsibility for the storing, sharing and use of confidential client data at the Program.
• Maintains current and accurate records of care services and documented behaviours for all clients served by the Program in accordance with established procedures.

Material Responsibility

• Overall responsibility for all Program locations including facilities, equipment, vehicles, and other LOFT property.
• Oversees licensing, inspections, upkeep, fire/safety regulations standards, and maintenance for all Program locations, equipment, vehicles, and other LOFT property.
• Reports building and maintenance issues to Facilities Management in a timely manner.

Other Duties:

• Provides direct service to clients, including on-call backup to staff, crisis intervention, conflict resolution, and counselling.
• Scope of work subject to change.
• Other duties as assigned by Director, Community and Health Services.

What You Bring:

Must Haves

• Post-secondary degree in Human Services or equivalent
• A minimum of five years of experience in direct service work.
• A minimum of one year of experience in program administration/management including service delivery, program development, staff supervision, budget administration, and liaison with community partners.
• Experience in the planning and delivery of direct services in accordance with Psychosocial Rehabilitation Principles.
• Experience in facilitating and driving quality improvement and ensuring excellence in standards of service.
• Experience in the delivery of personal support services and services to seniors.
• Extensive knowledge and understanding of mental health and mental health initiatives and of the types of issues faced by disadvantaged adults including: substance abuse, racism, discrimination, homelessness, unemployment, and social isolation caused by lack of education, poverty, illness or age.
• Knowledge of the environmental, socio-economic conditions in the community, the social services provided by all three levels of government and of the services provided by other community agencies.
• Understanding of cultural competency and anti- oppression framework.
• Knowledge of the challenges of delivering community based supportive housing for clients with special needs, vulnerable persons with special needs, mental health and socially disadvantaged individuals.
• Knowledge of Psychosocial Rehabilitation Principles (PSR) with the ability to put them into practice.
• Knowledge of the Tenant Protection Act, and tenant rights and obligations.
• Knowledge and understanding of statutes and regulations governing non-profit housing, social and health issues and fire/safety requirements
• Computer literate and able to use Microsoft Office software, write clear concise reports, and use provincial common assessment tools.
• Demonstrated team leadership ability to manage, team- build, and coach staff on an individual and program team level.
• Excellent interpersonal, communication, advocacy, mediation, and group dynamics skills are required to engage clients, funders, community groups, the public, and the media.
• Ability to represent LOFT and promote the Program and organization through public speaking engagements, liaison with other community and government agencies or institutions.
• Ability to establish and maintain effective relationships with external agencies, stakeholders, and community groups.
• Ability to disseminate complex information, persuade, influence, teach, counsel; employ tact, and courtesy for handling difficult situations.
• Proven skill in analytical decision making, program planning, implementation, evaluation and project management.
• Ability to adapt quickly to changing priorities and intervene in urgent situations.
• Proven ability to make sound risk assessment and mitigation decisions in conjunction with their director.
• Ability to delegate and escalate in urgent situations.
• Proven ability to make informed and timely decisions that will affect a Program location.
• Regularly identifies alternative approaches and solutions to resolve various problems or situations within the Program.

Nice-to-Haves

• Knowledge of other languages is an asset.
• Understanding of cultural competency and anti-oppression framework.
• Reflective of a multi-barriered group, as serviced by the program, a strong asset  

What We Offer

• 24/7 Employee Assistance Program
• E-learning program available all year round
• Starting vacation time above minimum standard,
• Additional paid personal and paid sick days
• Professional development budget available to help you nurture and shape your career
• Corporate Gym membership rate with GoodLife Fitness
• Access to Perkopolis, a comprehensive corporate discount program
• Access to unlimited DEI trainings through partnership Canadian Centre for Diversity and Inclusion
• Tuition reimbursement program

Our Commitment to Diversity and Inclusion

LOFT Community Services is a values-driven organization with a deep belief that each person has the ability to grow and change. We value compassion, collaboration, and community delivered with dignity, innovation, and excellence. LOFT’s vision is that together, we can all live successfully in our community. Our client population reflects Ontario’s diverse community and it is LOFT’s goal to build a workforce who also reflects that diversity. LOFT believes there are many ways to develop skills and build experience and expertise. So even if you don’t “tick all the boxes” but think you’d thrive in this role, you are encouraged to apply.

Note: A satisfactory vulnerable sector check (VSC) is also required.

CLOSING DATE: August 13th, 2024